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Garud Events
Services & Engagements

Choose how much of the weight you want to carry.

Some families hand us the whole wedding. Others hand us only the parts they would rather never think about again. Below are the three engagements we offer, and underneath them, every capability that sits behind the work.

Ways to engage us
03
Capabilities on call
28
On-ground wedding-week team
4–12

Engagement models

Three ways in

Every wedding needs the same work done. The only real question is who does it.

Not sure which one fits? We will say so on the intro call rather than sell you the largest one.

Planning documents and moodboards laid out during a design session
01Engaged 6–12 months out

Signature Full Planning

One accountable team from the first conversation to the final vendor settlement.

Best forFamilies who want the entire wedding — design, budget, vendors, hospitality and execution — owned end to end.

  • Story workshop and design direction
  • Venue scouting, site visits and negotiation
  • Full vendor sourcing, contracts and briefing
  • Budget ownership with a shared live tracker
  • Guest hospitality, rooming and travel desk
  • Wedding-week team of 4–12 on the ground
Detailed floral and tablescape styling at a wedding reception
02Engaged 4–8 months out

Design & Production

The look, the build and the staging, handled by people who do it every season.

Best forCouples who already hold their venue and core vendors, and want the visual world built properly.

  • Concept, moodboards and material palettes
  • Set, floral, lighting and stage design
  • Production drawings and load-in schedules
  • Fabrication oversight and quality checks
  • On-site build supervision and strike
  • Photo-ready styling pass before doors open
Wedding-week coordination team directing a ceremony setup
03Engaged 30–45 days out

Wedding-Week Management

You did the planning. We run the days so your family can actually attend them.

Best forCouples who have planned it themselves and want a professional holding the runsheet.

  • Full audit of your existing plan and a gap list
  • Minute-level runsheets for every ceremony
  • Vendor call times, briefings and check-ins
  • Family liaison and guest help desk
  • Weather and contingency plans, rehearsed
  • Settlement and rental returns after the last event
A finished reception space moments before guests are let in

Our standard of execution

The standard

A guest should never be able to tell which parts were difficult.

Late suppliers, missing linen, a power cut during the pheras — these happen at almost every wedding. Our job is to make sure the only people who ever find out are us.

Capability index

The full list

Everything we are prepared to take off your hands.

Which of these apply depends on the engagement you choose and the shape of your wedding. Nothing here is billed as an extra once it sits inside your agreed scope.

01

Budget & Planning

The spine of the wedding. Every later decision is measured against what gets agreed here.

Budget tracking
Category caps agreed up front, then a shared tracker that shows committed versus spent at any moment.
Venue scouting
Shortlists built around your guest count, ceremony sequence and travel reality — then site visits and negotiation.
Timeline creation
A master plan for the months ahead and minute-by-minute schedules for the days themselves.
Checklists and deadlines
Owner-assigned task lists so nothing sits waiting on an unnamed person.
02

Vendor Management

We hold the relationships, the paperwork and the accountability — so you hold none of it.

Vendor matching
Caterers, photographers, decorators and performers drawn from a network we have worked with and can vouch for.
Contract review
Scope, cancellation terms and overtime clauses read line by line before anything is signed.
Named backups
Every critical vendor has an identified alternate who knows the brief, in case the first one cannot deliver.
On-day supervision
Arrival windows, load-in order and setup quality directed by our team, not left to chance.
03

Design & Guest Experience

What the wedding looks like, and what it feels like to be a guest inside it.

Decor styling
Moodboards, colour and material palettes, floral direction and layout drawings for each ceremony.
Guest hospitality
RSVP tracking, seating plans, hotel room blocks and a staffed welcome desk on arrival day.
Travel logistics
Airport pickups, inter-venue transport and arrival schedules for out-of-town and overseas family.
Welcome and favours
Hampers, room drops and take-home gifts sourced, assembled and distributed on schedule.
05

Apparel & Rehearsals

The close-quarters support that keeps the couple and the wedding party unhurried.

Attire coordination
Fitting calendars, alteration deadlines and outfit changes mapped against the ceremony schedule.
Getting-ready choreography
Hair, makeup and photography slots sequenced so nobody is waiting and nobody is rushed.
Bustle and drape handling
Trains pinned, dupattas secured and outfits reset between ceremony and reception.
Rehearsal direction
A walkthrough with the wedding party and officiant so everyone knows their cue before it matters.
06

Crisis & On-Site Support

Problems are inevitable. Guests noticing them is not.

Emergency kit
Stain remover, safety pins, steamer, medication basics and a sewing kit within reach of the couple all day.
Weather contingency
A rain plan with its own layout, call time and trigger point — decided in advance, not in the moment.
Family mediation
Seating tensions, speech overruns and delicate requests absorbed quietly by our team.
Live runsheet control
One person owns the clock and adjusts the rest of the day when something slips.
07

Wrap-Up & Settlement

The part most couples forget to plan, and then spend a fortnight cleaning up.

Gift and envelope security
Collected, logged and handed to a named family member — never left on a table overnight.
Rental returns
Furniture, linen, crockery and hired decor counted out and returned within their contracted window.
Final settlements
Closing payments and gratuities distributed on site against the agreed schedule.
Handover and close
Photo and video delivery chased, vendor accounts closed, and a feedback session with your family.

How scope and fees work

Scope & fees

Priced once, in writing, before you commit.

We quote against your actual wedding, not a template. That means a conversation first — about dates, ceremonies, guest numbers, and which parts you genuinely want to keep.

A flat planning fee
Scoped to your wedding — ceremony days, guest count and how much of the work is ours. Quoted once, in writing, before you commit.
No vendor commissions
We do not take a cut from anyone we recommend. Discounts we negotiate come off your invoice, not ours.
Three payments, no surprises
An engagement retainer, a planning-phase payment, and the balance thirty days before the wedding.

Common questions about our services

Before you enquire

The four questions we are asked most.

Book a consultation

Next step

Tell us the date and the difficult part.

A forty-five minute call, no obligation. We will tell you which engagement actually fits — and if the honest answer is that you do not need us, we will say that too.

Book a ConsultationSee How We Work